How to Apply for a Business Loan


  1. Small business lending from financial institutions can help small businesses start up or grow.
  2. Applying for short-term loans through financial institutions like a bank or credit union requires significant documentation.
  3. Small business loan requirements vary by lender, but the proper preparations for a business loan application increase your chances of approval.
  4. Avoid common mistakes by maintaining good records, working with professionals and understanding repayment terms.

Many small businesses require loans to start out or scale up, but figuring out how to apply for a small business loan can be confusing. Also, submitting a loan application can be an intimidating process, because it requires you to give a bank or credit union significant visibility into your business’s financial performance and projections.

Fear not! Landing a small business loan doesn’t have to be difficult. It just takes a little bit of knowledge to successfully navigate the application process and best position your business for lender approval. This guide will walk you through the process of securing a small business loan from start to finish. We’ll also introduce you to the concept of alternative lending, which might be useful for businesses unable to qualify for a conventional small business loan.

What is a small business loan?

A small business loan is a type of financing provided to an entrepreneur for the express purpose of opening or growing a small business. These include term loans from banks and credit unions. Depending on the lender, small business loans could range in value from a few hundred dollars to several million.

Small business loans are generally structured in a familiar way. The lender provides a principal amount, which is paid back with interest over a predetermined amount of time. For example, if a bank gives a business a one-year loan of $10,000 with an annual percentage rate (APR) of 10%, the borrower usually pays back the loan plus interest in 12 monthly installments. In this case, the monthly payment would be about $880. When the loan is fully repaid, the borrower will have paid the lender the principal amount of $10,000 plus $550 in interest payments.

Small business loans are generally among the more affordable types of funding to secure. Depending on the lender’s requirements and the borrower’s circumstances, the interest rates for small business loans generally range from 2% to 8%.

 

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How to qualify for a small business loan

If all that sounds good, you might be ready to apply for small business lending. Before you rush off to the bank and fill out the paperwork, though, you should take some time to organize your documentation and consider what the lender will want to see. Taking these steps prior to filling out your loan application will improve your chances of approval.

So, what do you need?

“Applying for a conventional small business loan can be challenging,” said Rob Misheloff, founder of Smarter Finance USA. “Many providers (particularly banks and SBA lenders) don’t specify their requirements for qualification. Consequently, many small business owners spend hours preparing documents for conventional loans only to be denied, which can be a daunting and frustrating process.”

Misheloff recommends preparing the following documents before applying for a loan:

  1. Two to three years of financial statements and/or tax returns
  2. Accounts receivables reports
  3. Minimum three months’ worth of bank statements
  4. A business plan
  5. Proof of ownership

Business loan application requirements

Every lender is a bit different, but these are the common factors that influence a loan application – with a closer look at why they matter.

Credit score

For an unsecured business loan, a lender will examine your personal finances, including your credit history. In this case, you will be the individual guaranteeing the small business loan, so your personal finances are important to lenders.

“Maintain a good personal credit score,” said Rob Stephens, founder of CFO Perspective. “Banks will require a personal guarantee on the debt, so good personal finances improve the odds of getting a loan.”

Cash flow

If your business is already established, your cash flow is an important consideration for a lender. They will examine your sales, revenue and expenses to determine whether you will have sufficient liquid capital each month to meet your repayment obligations.

“You need to gather cash flow statements for at least the last year,” said Jesse Silkoff, founder of MyRoofingPal. “Have them looked at by a professional so you can make sure everything is in order.”

Debt-to-income ratio

It’s not just your cash flow that might concern a lender. Debt-to-income ratio shows how leveraged your business is already. If you have a significant amount of debt on the books, it will be harder to secure another loan. Usually, lenders prefer to see less than a 30% debt-to-income ratio when issuing a new small business loan.

Business plan

When you receive a small business loan, the lender will likely want to know your plans for the money. After all, their interest is now dependent on your continued business success. Bring a detailed business plan to your lender to help convince them you’re a safe bet for a loan.

“Once you have your documentation and reports assembled, you need to write up a business plan,” Silkoff said. “Keep in mind the goal here is to show your company is financially stable and to define a use for the funds you hope to receive.”

A business plan is critical, Stephens added, especially when you don’t have a sufficient history of strong cash flow to persuade a lender.

“Be ready to show a history of steady, strong cash flow, or a business plan with a strong likelihood of sufficient cash flow to repay the debt,” Stephens said.

Collateral

Sometimes a lender will require you to put up collateral to guarantee a loan. Collateral is some asset of value that a lender can fall back on if you default. For example, when you take out a mortgage to buy real estate, that real estate becomes the collateral. Foreclosure occurs when a borrower defaults on a mortgage, and the lender claims the property as recompense.

Once you’ve applied for a loan and submitted all the necessary documents, the ball is in the lender’s court. They’ll review your documentation and determine whether you should be approved or denied for the loan you are requesting.

How long does it take to get approved for a small business loan?

Loan approval can take just a few weeks or as long as a few months depending on the lender and specific type of small business loan. SBA 7(a) loans, for example, can take up to 90 days to approve. A small business bank loan, on the other hand, could be approved as quickly as in two weeks.

If you need funding tomorrow, a small business loan won’t cut it. Small business loans are intended for starting or growing a business, not providing working capital. If you need money quickly to keep the lights on and the employees working, consider alternative lending options like a merchant cash advance or invoice factoring. These options are much more expensive than a small business loan but can provide funding in as little as 24 hours.

What payback terms can you get for your small business loan?

While small business loans vary by specific type and lender, they tend to have several things in common. These are some of the elements of a small business loan you are likely to see regardless of the lender you approach:

  1. Short terms: Small business loans tend to be short-term loans, with many ranging from three to five years. However, some small business loans carry up to a 10-year term. It’s also not unheard of for SBA 7(a) loans to come with a 25-year term, but these circumstances are less common.
  2. Fixed interest rate: Most small business loans have a fixed interest rate. This means the APR the lender quotes you will remain the same over the life of the loan if you are approved. A fixed interest rate makes planning to repay your loan much easier than a variable interest rate, which can fluctuate with the market.
  3. Value: While small business loans can reach the multimillions in value, it is far more common for a small business loan to range from $10,000 to $500,000. These loans are commonly used to start or expand a business – think buying inventory and equipment, securing a location, and so on.

There are also repayment terms beyond the structure of the loan to look out for, Misheloff said. Two big ones are blanket liens and covenants.

“[Blanket liens are] a lien on every asset owned by the business,” Misheloff said. “Blanket liens can restrict further borrowing capabilities because they can restrict another lender’s ability to repossess assets or otherwise seek remediation of a loan gone bad.

“Loan covenants may stipulate that certain ratios (i.e., debt to assets or profitability ratios) must remain within a certain range,” he added. “If the ratios fall below a certain number, the loan may become due and payable immediately.”

Understanding the repayment terms of a loan, from the structure to individual clauses in the deal you sign, is critical to successfully paying it back. If possible, have an attorney review the terms of a loan alongside you before you sign. [Read related article: ]

What are common mistakes to avoid when applying for a business loan?

Once you’re approved, it might be appealing to just take the money and run, but take a breath and think things through first. Make sure you avoid the most common mistakes small business owners make when accepting a small business loan.

Borrowing too much money

It might seem obvious, but borrowing money means you’ll have to pay it back with interest. If you don’t have the ability to repay your loan, you’re going to default. That means hard-to-repair damage to your credit score and the loss of any collateral you put up to secure the loan. If you personally guaranteed the loan, a default would also damage your personal credit score and put your own assets on the line, including your home.

“Small businesses shouldn’t borrow more than they can afford to pay back,” said Misheloff.

The moment you are approved for a loan, you should examine the terms and craft a repayment strategy. Debt is a useful tool to an entrepreneur, but failure to plan for how you’ll repay that debt could be the start of a vicious cycle of taking out more loans to cover your existing debts.

Failing to maintain strict documentation

Keeping strict documentation, both of the loan agreement and your business’s financial performance, can help you satisfy the terms of a loan with ease.

“Get a copy of the loan documents before you sign them, and actually read them,” Stephens said. “If you don’t want to read them, pay a CPA or attorney to read them.”

Stephens also recommends keeping a detailed cash flow projection to identify ahead of time when your cash might be low. That way, you can prepare to find additional liquid capital to service your debt, rather than be taken by surprise.

Triggering defaults by accident

Defaults are often associated with missed payments, but other issues could lead to default, depending on the terms of the loan.

“Realize that loan default can be triggered by many things other than missing payments,” Stephens said. “It may be caused by failing to comply with any terms of the agreement, a false statement by the borrower at any point to the lender, or a material adverse change in the borrower’s financial condition.”

You can avoid triggering defaults by always paying on time and thoroughly understanding all the repayment terms of the loan. If you maintain strict documentation, you can periodically review the terms of the loan to ensure you remain compliant with any covenants.

Can you qualify for a small business loan with bad credit?

Typically, small business lenders look for borrowers with a credit score that’s at least in the mid-600 range. Some lenders are more willing to work with low credit scores than others, though, so it’s important to shop around before giving up.

“Local banks can sometimes be more forgiving and offer more favorable rates,” Silkoff said.

However, if even local banks won’t look twice at your application because of a bad credit score, there are other loan options for businesses with bad credit. Generally, these are provided by private companies known as alternative lenders or online lenders. They tend to be more expensive, but they’re also more flexible in how they can be used, and they tend to be approved more quickly than conventional small business loans.

Borrowing responsibly can help grow a business

Taking on debt isn’t necessarily a bad thing. It can help you grow your business and position yourself for future success that would otherwise not be possible. However, irresponsible borrowing puts a business at risk of financial ruin. If you’re considering taking out a small business loan, always consult with a professional accountant first. It’s also wise to have an attorney review any loan documents before you sign them. Finally, when accepting a loan, always have a clear strategy to pay back the lender. If you keep those aspects of borrowing in mind, you should be able to make a small business loan work well for you.

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